As you go about your day can you easily find and navigate the digital things you need in order to do your work?
Is your email an exciting place to visit and gather useful information?
Do your files hold content that you use every day to share your message and are you able to find them?
When you sit at your computer are you able to do your work or passion project or does the digital get in the way?
Your Digital Office is a major foundation that should support you. Its purpose is to run in the background and not get in the way. It should be invisible, simple, and above all supportive. As a professional, you have better things to do with your time than clicking around until “it works” or giving hours to Google and YouTube trying to find useful instructions.
Do you have a reliable place to go to get the useful information you need to effectively manage your computer activities? Does it guide you well not only about how to do a thing, but also what thing to do?
Let’s do a couple of Digital Office efficiency tests to see where your priorities should be in making sure your digital office behaves the way you need it to.
How quickly can you find these things?
Look in your computer files for;
- Your professional headshot.
- Your graphic designer’s contact info.
- The documents for that project you are working on next.
- The downloaded work book for that class you are taking.
Go check your email inbox and look for;
- An email sent to you directly from a friend. (not a newsletter or ad)
- Information for an event you need to attend. (that Zoom link)
- An email receipt for a business purchase.
- An email with a question for you to answer.
How many places did you need to look? 1?, 2?, 3?, or more before you found it?
If you needed to look in more than 2 different places to find information in your system, then your digital office could use some rescuing.
Systematizing your email processes and organizing digital files should move up the list in your priorities.
Join the Fave Lifestyles Facebook Group and Check out the “Is it YOU, or is it your computer?” FB Lives on Gmail and Outlook tricks.
Fave Lifestyles FB Live Gmail Tips and Tricks: https://www.facebook.com/nicoleluxritchie/videos/10217712577229486
Fave Lifestyles FB Live Outlook Tips and Tricks:
This next test is a little more dangerous
When you clear the cookies and cache of your favorite internet browser how quickly can you log back into everything?
Gather these things before you initiate this test.
- Make sure you know the password to your Password Manager if you have one.
- Your email account password.
- The login information for your important social media accounts.
- The login information for the important online tools you use in your business.
Now go clear your cookies and cache and if you are super brave, close each of your browser tabs and reboot your computer.
When you do this, you will LIKELY be logged out of your online tools and social media accounts. Sometimes you need to log back in, and sometimes you don’t.
Once your computer comes back online go to your email, social media, and professional online tools and log back in. (if necessary)
- How painful was this exercise?
- How many passwords did you need to reset?
- Are there any accounts you still cannot get back into?
- Do you feel like you have forgotten some of your online tools because you had to close the tabs?
- Are you afraid to even try this test?
If you don’t like the answers you gave to these questions, then your digital office could use some rescuing.
But where to start?
Once you have decided that your digital office needs rescuing your next step may be overwhelmingly obvious. The most common digital office frustration that my people experience is password nightmares.
Let’s start with an easy win. Let’s conquer your passwords
Check out the Fave Live – Is it YOU? or is it your computer? on Passwords and Lastpass. (You will see real password struggles in action and how to navigate them)
It is also possible that passwords are not that big of a problem for you, but you are drowning in everything else and have no idea where you should focus your attention.
Not a problem!
Let’s start at the very beginning, a very good place to start.
– Maria, the Sound of Music
Let’s evaluate what you have and what you are trying to do
Everyone needs to:
- Communicate with their people
- Save and retrieve their important information
- Know where to be and when to be there
- Manage the things they need to do
What are the systems/programs that support you in doing those things?
And how well are they doing their job?
For those of you who believe your Digital Office could use a little improvement I invite you to play the Rescue My Digital Office Game.
As you go through the game you will eventually land on the space that will change EVERYTHING! Which space will that be for you?
Join the fun here: www.luxcentric.com/game
It all began when my grandmother asked me to help her learn how to use the computer. She was 80 at the time and it is because of her (In a variety of ways) that I am doing what I can to help anyone, no matter their technological skill, get control of their technology situation. She encouraged me to share my ability to take complex topics and break them down into simple steps and normal language.
My mission now is to help professionals gain the technical skills they need to grow their business and focus on their vision. Luxcentric is dedicated to training, using practical strategies, in the area of the core technologies. Email - Files - Calendars - Contacts
Don’t let your Technology Bully You!
Please check out the great conversations I have been having in the Fave Lifestyles group. Fave Lifestyles Posts with Nicole
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